Job Details

Santa Rosa Junior College
  • Position Number: 3449273
  • Location: Santa Rosa, CA
  • Position Type: Human Resources


Santa Rosa Junior College

Salary: $4,828.00 - $5,324.00 Monthly

Job Type:

Job Number: 21-01095

Location: Santa Rosa, CA

Department: Admissions & Records

Closing: 10/5/2022 11:59 PM Pacific


FILING DEADLINE: October 5th, 2022
It is the candidate's responsibility to be sure that ALL required materials, noted under application procedures section of this job announcement are submitted by the filling deadline in order to be given consideration.

  • Salary Range: $4,828-$5,324 per month (22/23 Classified Salary Schedule); maximum initial placement at $5,324 per month (placement within this range is based on assessment of previous experience as documented in application materials).
  • Fringe benefits: The District offers a competitive health & benefits package for employees and eligible dependents.
  • Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 8.0 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).

Job Description:
Under direction performs confidential and technical duties involved in the analysis and evaluation of academic records and transcripts for associate degrees, Career & Technical Education (CTE) certificates, transfer, and general education certification.

This is a regular, full-time (1.0 FTE), 12-month, classified position. The tentative work schedule will be Monday through Friday from 8:00 a.m. to 5:00 p.m. This position is contingent upon funding and Board approval.

The Admissions & Records Evaluation Specialist I supports implementing policies and procedures related to student academic records. This position serves as a critical support position responsible for analyzing and evaluating academic records and transcripts from other colleges for graduation, transfer, California State University General Education (CSU GE), Intersegmental General Education Transfer Curriculum (IGETC) requirements, and certification and completion of CE certificate programs.

Scope:The Admissions & Records Evaluation Specialist I is responsible for analyzing and evaluating academic records and transcripts from other colleges for graduation, transfer, California State University General Education (CSU GE) and Intersegmental General Education Transfer Curriculum (IGETC) requirements and certification and completion of CTE certificate programs; assists in the development and implementation of policies and procedures related to student academic records.
The Office of Admissions, Records & Enrollment Development provides critical support for the student success and instructional goals of District students. Its primary mission is to ensure open and equitable student access and assure that enrollment, record management and distribution, student confidentiality, grading, attendance accounting and reporting are consistently maintained and updated as state, Federal and District policies change. The department operates offices on both the Santa Rosa and Petaluma campuses.


Santa Rosa Junior College is an institution that has been a part of the community for more than 100 years, located in Sonoma County, California. Sonoma County is rich in history, beauty, and culture; it is one of the finest places to live on earth. Over 1.7 million students have attended SRJC in its more than 100-year history, many of whom are drawn to the college for its academic excellence, superb faculty and staff, comprehensive student services and beautiful grounds. At SRJC, we value learning that includes:
  • Excellent and innovative instruction and support services;
  • A learning- and learner-centered environment;
  • A welcoming physical environment;
  • Equity-minded faculty and staff with a caring and supportive attitude among faculty and staff;
  • Access to programs and courses that lead to transfer and/or gainful employment; and
  • Access to lifelong learning opportunities.

SRJC is committed to diversity, equity, inclusion and anti-racism. We are a designated Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community and supporting of all diverse groups. In 2019 and 2020, SRJC received the INSIGHT Into Diversity Higher Education Excellence in Diversity (HEED) Award. This award recognizes colleges and universities that demonstrate an outstanding commitment to diversity and inclusion. SRJC was the only California Community College recipient of this award. The ideal candidate will share SRJC's commitment to be an inclusive, diverse and sustainable learning community that engages the whole person.

Video Overview of Santa Rosa Junior College

Essential Functions
Key Duties and Responsibilities:
Examples of key duties are interpreted as being descriptive and not restrictive in nature. Incumbents routinely perform approximately 80% of the duties below.

  1. Evaluates final audit of student records for eligibility for Associate degrees and CTE certificates; assist students and counselors with the appropriate course of action to resolve denied degree and CTE certificate petitions.
  2. Validate the accreditation status of transfer colleges and universities; reviews and evaluates credential evaluation reports for foreign coursework, military service and education, and non-traditional coursework for the purpose of granting credit.
  3. Interprets and communicates District policies and procedures, and state regulations related to degrees, majors and certificate requirements, degree audit system and academic and transfer policies to counselors, faculty, staff, students and the public in order to support student success.
  4. May evaluate District academic records and records received from other educational institutions to ensure District and State requirements are met for all students utilizing transfer evaluation systems; researches and determines applicability of General Education (CSU-GE) and Intersegmental General Education Transfer Curriculum (IGETC) certification and appropriate transfer courses for matriculation.
  5. May evaluate assessments and Advanced Placement score reports to determine equivalent college subject area requirements for student assessment and matriculation.
  6. Ensures accuracy and completeness of official college documents; produces and distributes diploma and certificate awards; provides appropriate reports as needed.
  7. May assist in coordination of the commencement ceremony; communicates with honor society advisors regarding designation and annotation of student's record.
  8. Interprets and implements Family Educational Rights and Privacy Act of 1974 (FERPA) and Title 5 regulations as they pertain to a student's right to privacy and accuracy and retention of academic records.
  9. Collaborates with other staff to create and maintain reports, files, and statistical data related to evaluations, degrees, majors, and CTE certificates.
  10. Analyze coursework to ensure compliance with Title 5 regulations regarding course repetition and sequences in relation to degrees, certificates and transfer credit.
  11. May supervise and train student and short-term, non-continuing (STNC) employees.

Employment Standards

Interpret, apply and explain legal mandates, policies, regulations, and guidelines; analyze situations accurately; use professional judgment based on established guidelines and procedures; meet schedules and timelines; understand and carry out oral and written directions; complete work efficiently with frequent interruptions; work confidentially; work independently and maintain cooperative working relationships; provide effective customer service; operate a variety of office equipment; demonstrate sensitivity to, and respect for, a diverse population.

Procedures and methods used in evaluating transcripts and course content; District and State regulations, policies and procedures related to certificate and degree requirements; articulation agreements between CSU, UC and California Community College systems and other colleges and universities, including applicable sections of the Title 5 state education code and FERPA; college catalogs, course descriptions and content, course numbering and grading systems; computerized and manual records systems; principles and practices of data management including applications appropriate to area of responsibility; standard office productivity software and specialized systems; and proper English usage, both written and verbal.

Minimum Qualifications

Candidates/incumbents must meet the minimum qualifications as detailed below, or file for equivalency. Equivalency decisions are made on the basis of a combination of education and experience that would likely provide the required knowledge and abilities. If requesting consideration on the basis of equivalency, an Equivalency Application is required at the time of interest in a position (equivalency decisions are made by Human Resources, in coordination with the department where the vacancy exists, if needed.)
Required Education:
Associate's degree.

Preferred Education:
Bachelor's degree.

Required Experience:
Previous (1-2 years of full-time equivalent) experience in a college or university Admissions and Records office performing review, analysis and/or evaluation of transcripts.

Application Procedures
In order to be considered for this position, applicants must provide the following:
1. A completed Santa Rosa Junior College/ Employment Application and responses to Agency-wide Questions. Please note resumes are not a substitute for completing the "Work Experience" section of the employment application. Applications will be considered incomplete if no work experience is listed, or if other required application fields are missing or incomplete.2. Contact information (phone number and email address) for three professional references. One reference must be from a supervisor. 3. A brief cover letter explaining your interest in the position, including how you meet the minimum and preferred requirements and are qualified to perform the essential functions as listed in this section of the job posting. 4. Current Resume.5. Copies of transcripts of all college-level coursework, including confirmation of degrees. If selected for the position, official transcripts must be submitted prior to employment. Unofficial copies (both sides) will be accepted if the unofficial document includes a seal, watermark, or other proof that the document was provided by an educational institution.
  • If transcripts are from an institution outside of the United States, applicants must provide a formal evaluation of their foreign degree(s) at the time of application. Information on Foreign Degree Requirements
6. If you do not possess minimum qualifications as noted under the Minimum Qualifications Section of the job posting, you must complete and attach the Classified Equivalency Application (Download PDF reader) and supporting documents, including narrative synopsis, to your employment application in order to be considered.

Following the filing deadline, applications which are complete for screening will be reviewed by a screening committee. Approximately 2-4 weeks after the filing deadline, Human Resources will notify you whether or not you have been selected for an interview. Those applicants most suitably qualified for the position will be invited to interview with a Screening Committee.

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Human Resources Department.

MAILING ADDRESS: 1501 Mendocino Avenue, Santa Rosa, CA 95401
PHONE: (707) 527-4954
EMAIL: Please contact Jamie Cook

The office is located in the Bussman Building on the Santa Rosa campus. All documents included in your online employment application become the property of the District. Your employment application for this opening will not automatically be considered for future openings. New employment application(s) must be submitted for each opening.

Due to COVID-19, the Human Resources staff are working remotely until further notice.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):
  1. In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.
  2. Must be fingerprinted in California and have background clearance (at applicant's expense); and
  3. Must take a TB test (once hired and every four years thereafter).
  4. Within 6 months of employment, must complete required District trainings such as Title IX, Mandated Reporter.
  5. Employees who work on-site or access District facilities: Beginning January 1, 2022: provide proof of full vaccination. For more details, see vaccination mandate.
Campus Security Policy and Campus Crime Statistics Act (Jeanne Clery Disclosure)
Sonoma County Junior College District's annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by Sonoma County Junior College District; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. Link to read or obtain a full copy of this report. Paper copies of the full report are available upon request by contacting Police Department Records at (707) 527-4963 or by visiting the Sonoma County Junior College District Police Department located at 2032 Armory Drive, Pedroncelli Center, Santa Rosa Campus.

Non Discrimination
The Sonoma County Junior College District does not discriminate on the basis of race, religious creed, color, national origin, ancestry, ethnic group identification, physical disability, mental disability, medical condition, genetic condition, marital status, sex, gender, gender identity, gender expression, genetic information or sexual orientation in any of its policies, procedures or practices; nor does the District discriminate against any employees or applicants for employment on the basis of their age. This non- discrimination policy covers admission, access and treatment in District programs and activities-- including but not limited to academic admissions, financial aid, educational services and athletics--and application for District employment. SRJC Strategic Plan

VISION: SRJC aspires to be an inclusive, diverse and sustainable learning community that engages the whole person.
MISSION: SRJC passionately cultivates learning through the creative, intellectual, physical, social, emotional, aesthetic and ethical development of our diverse community.
  • We focus on student learning by preparing students for transfer; by providing responsive career and technical education; and by improving students' foundational skills.
  • We provide a comprehensive range of student development programs and services that support student success and enrich student lives.
  • We support the economic vitality, social equity and environmental stewardship of our region.
  • We promote personal and professional growth and cultivate joy at work and in lifelong learning.
  • We foster critical and reflective civic engagement and thoughtful participation in diverse local and global communities.
  • We regularly assess, self-reflect, adapt, and continuously improve.
Equal Employment Opportunity
SRJC attracts and retains the most qualified faculty and staff from diverse backgrounds. This is achieved through an inclusive recruitment strategy and a rigorous, thorough hiring process that begins with the fair and consistent evaluation of each application for minimum qualifications and demonstrated skills specific to each position/assignment. Because the ability to serve students from broad cultural heritages, socioeconomic backgrounds and genders is a key commitment of the District mission, SRJC actively encourages applications from candidates who recognize the value that diversity brings to a professional educational community.

The Sonoma County Junior College District is an Equal Opportunity Employer

To apply, please visit


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