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Merced College
  • Position Number: 3320011
  • Location: Merced, CA
  • Position Type: Admissions/Enrollment

Admissions & Records Technician

Salary: $3,799.00 - $4,807.00 Monthly
Job Type: Full Time
Job Number: 20220728
Closing: 8/29/2022 12:00 PM Pacific
Location: Merced, CA
Department: Admissions & Records

40 hours/week
12 months/yearInterviews tentatively for the end of September
Merced College is a midsized community college located in California's Central Valley. Founded in 1962, the college serves more than 16,000 students, with room to expand on its 267-acre main campus and 120-acre Los Banos site, as well as at our innovative Business Resource Center in Downtown Merced. The City of Merced, incorporated in 1889, offers historical sites, affordable housing and access to the Bay Area and Sacramento. Merced is known as the Gateway to Yosemite National Park and the Sierra Nevada mountains, and is home to the University of California's newest campus, UC Merced. Our tree-shaded, growing community of just over 80,000 includes multiple biking and walking trails as well as access to several lakes - large and small - throughout the county.

Merced College Admissions and Records strives to educate and support students through efficient and equitable access to admissions, registration, and academic records. We are looking for a dynamic, high-energy candidate for the Admissions and Records Technician position!

This Admissions and Records Technician position focuses on processing incoming and outgoing transcript requests, and provides technical support, communication, and follow-up of student transcript requests and statuses.

Along with your A&R colleagues, you will be working with a dynamic and diverse team to provide services for various campus departments. If you are a team player, enjoy a fast-paced fun environment, and are passionate about your work, we encourage you to apply and become a part of the Admissions and Records team!

Merced College Vision

Merced College will provide transformative and empowering educational experiences to meet student and community needs.

Merced College Mission

Growing our community through education and workforce training:
  • lifelong learning
  • basic skills
  • career technical education
  • transfer
  • degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

General Description:

Coordinates and oversees the various modes of admissions and registration, and activities that pertain to admissions and registration.

Examples of Duties

Essential Functions:
  • Trains and oversees the activities of all modes of admissions and registration
  • Coordinates and processes "Special Registration" for short-term classes and registration for off-campus classes
  • Develops forms pertaining to admissions and registration
  • Updates the schedule request forms
  • Assists in serving as liaison person to coordinate the various activities of admissions and registration with other departments on campus and off-campus
  • Serves as "troubleshooter" to handle problems concerning admissions and registration
  • Processes and maintains registration statistics
  • Processes and maintains data base file for Prerequisite Challenges and Delayed Determinations
  • Assists in planning the Admissions and Records calendar for regular semesters and the summer sessions
  • Provides specific information for the Schedule of Classes
  • Other related duties as assigned

Knowledge of:
  • Office methods and practices including filing systems, record keeping, telephone techniques
  • English usage, spelling, grammar and punctuation
  • Rules, regulations and policies
  • Operation of computers

Ability to:
  • Analyze situations accurately and to adopt an effective course of action
  • Interact successfully with the public and with college staff at all levels
  • Data entry
  • Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

Typical Qualifications

  • Associate's degree AND at least one year of applicable experience
  • High School diploma OR GED AND four (4) years applicable experience
  • The equivalent education and experience
  • Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:
  • Work at a desk, conference table or in meetings of various configurations
  • Hear and understand speech at normal levels
  • Communicate so others will be able to clearly understand normal conversation
  • Read printed matter and computer screens
  • Stand or sit for prolonged periods of time
  • Bend and twist, stoop, kneel, crawl, push, pull
  • Lift, carry, push, and/or pull moderate to heavy amounts of weight
  • Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard
  • Reach in all directions

See in the normal visual range with or without correction.

Hear in the normal audio range with or without correction.

Supplemental Information

How to Apply:
  1. Submit a complete application by the closing date/time on the Merced College career pages at

Required Documentation:
  1. Letter of interest addressing your qualifications for the position (cover letter)
  2. Resume
  3. List of three professional references (no reference letters permitted)

If Applicable:
  1. Legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
  2. Foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. (Download PDF reader)
  3. Equivalency Review Form (Required for applicants who do not possess the stated minimum educational qualifications and are seeking consideration on the basis of equivalency).

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews may be scheduled onsite or via Zoom. Applicants are required to ensure access to the necessary technology to participate in a Zoom interview and will be responsible for their travel expenses, if necessary.

Employee Benefits:

Employee Benefits: Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. Merced College does not sponsor visas. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

To apply, visit

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