Job Details

University of the Virgin Islands
  • Position Number: 3427327
  • Location: St. Thomas, VI
  • Position Type: Academic Vice Presidents and Provosts

University of the Virgin Islands

Associate Registrar

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Job Description:

Associate Registrar

Position Number: 121134
Department: Office of the Provost

Job Description

1.) Provide administrative and managerial oversight for all aspects of the Registrar's Office.
2.) Perform course scheduling and registration procedures.
3.) Create both official and unofficial transcripts.
4.) Perform grade collection and processing procedures.
5.) Perform academic standing actions.
6.) Complete degree audits for prospective student.
7.) Conduct graduation meetings and works closely with the Public Relations Office in preparing the Commencement program and the smooth running of commencement.
8.) Serve as the Designated School Official for Immigration and Naturalization Service in the issuance of F-1 visas to International Students.
9.) Provide leadership in project management and academic policy development.
10.) Ensure accountability for federal reports.
11.) Coordinate with Deans to complete room schedule for spring, summer and fall semesters.
12.) Maintain students' records.
13.) Implement university policy with the Registrar with regard to overall student enrolment, academic progression, advisement and graduation.
14.) Process reports for various offices such as, new student orientation, open houses, academic awards etc.
15.) Other duties as assigned.

Supervise employees in the performance of in-coming and out- going transcripts. Establish objective levels of work performance. Measure, evaluate and record job performances. Provide feedback to employees to communicate satisfaction and dissatisfaction of job duties and seek solutions to improve services rendered. Hold meetings with employees every two weeks to discuss the on-going commitment to the University and to our students, faculty and staff and how to work creatively and diligently to obtain targets through recruitment and retention. Maintain a productive relationship and fosters teamwork among staff in record keeping and the overall functions of the Access and Enrolment Services office. Define requirements and set priorities in critical areas for a smooth running of the office. Provide overall direction to staff by training in areas where necessary.

Required Qualifications:
Master's degree in a related field and three (3) years administrative experience in higher education to include supervisory experience. Experience in the Student Module of Banner or a similar system.

Preferred Qualifications:
Master's degree in a related field and three (3) years administrative experience in higher education to include supervisory experience. Experience in the Student Module of Banner or a similar system.

Physical Demands
  • Must be able to travel for meetings, conferences, and training.
  • Must be self-motivated.
  • Must have the ability to be composed as all time.
  • Extended work hours (nights and weekends).
  • High level of public exposure. Exposure to frustrated and upset persons.
  • Work environment: The noise level in the work environment will be moderate.

    Posting Details
    Posting Number: S323
    Location: St. Croix
    Position Type: Full Time
    Number of Vacancies-1
    Posted Salary: $52,555.00 to $63,066.00
    Close Date: 10/31/2022

    Special Instructions to Applicant

    Email is the preferred method of communicating with applicants at the University of Virgin Islands. You will be required to supply your email address during the application process.


    In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment should contact the Human Resources Office at (340)693-1410.

    For information about relocating to the US Virgin Islands, please visit the Virgin Islands Moving Center at:
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