Job Details

University of Colorado Anschutz Medical Campus

Admissions Professional

Position Number: 6655138
Location: Aurora, CO
Position Type: Admissions/Enrollment

Admissions Professional

Admissions Professional - 38037 University Staff Description

University of Colorado Anschutz Medical

Campus Department: Office of Medical Education, Office of Research Education

Job Title: Academic Services Entry Level - Intermediate Professional

Working Title:

Position #:00841140 - Requisition #:38037

Job Summary:

The Admissions Professional, housed in the School of Medicine's Office of Student Life, is responsible for managing the complex and varied admissions process for the MD Program within the University of Colorado's School of Medicine (CUSOM). This includes assisting and guiding applicants through the application process, providing administrative support to the Assistant Dean of Admissions, track admission decisions, draft and disseminate marketing materials promoting the MD Program, and ensure accurate data entry in the admissions database for the MD Program. Additionally, this person will serve as the branch of campus liaison supporting the admissions process for the Rural, Fort Collins and Colorado Springs programs.

Supervision Received: Reports directly to the Manager of Student Affairs, Interim Manager of Admissions.

Supervision Exercised: No direct supervision.

Key Responsibilities:

Facilitation of Admissions Processes

Plan and manage key admissions and recruitment events (e.g., Admissions Appreciation Dinner, Preview Days, Pre-Health and Advisor Days), ensuring a positive and professional experience for applicants and partners.

Provide administrative and operational support across the admissions cycle-including applicant screening, status tracking, and managing the MD Admissions inbox-with accuracy, confidentiality, and clear communication.

Partner with Financial Aid, the Registrar, and other stakeholders to ensure process alignment, accurate guidance, and effective support for applicants and leadership.

Interview Day Coordination

Serve as the primary liaison for applicants, interviewers, and staff, managing all interview logistics, schedules, and communications to ensure a smooth and professional experience.

Provide real-time support during interviews, including technical troubleshooting and applicant assistance, maintaining a seamless flow of activities.

Coordinate timely communications and updates to applicants and faculty following interview day.

Admissions Committee and Sub Committee Member Coordination

Manage logistics, scheduling, and materials for the Admissions Committee and subcommittee meetings to ensure efficient and organized proceedings.

Provide accurate information and responsive support to applicants, faculty, alumni, and other partners, representing the Office of Admissions with professionalism.

Uphold a welcoming, service-oriented environment that reflects the values and reputation of the University of Colorado School of Medicine.

Matriculation

Oversee all aspects of matriculation within CU systems, ensuring data accuracy, compliance, and timely onboarding for incoming students.

Guide accepted students through enrollment and onboarding steps, serving as a key resource for questions and next steps.

Liaise with pathway programs and the OME Business Services team to ensure accurate student data and stipend processing.

General Office Support and Other Duties

Collaborate across UME and the Office of Student Life to coordinate events, activities, and processes that enhance student and program success.

Develop and implement office procedures, maintain strong stakeholder relationships, and support additional duties and professional development as needed.

Work Location:

Hybrid: Eligible to work a hybrid remote schedule with up to 3 days a week remote. Additional on-site days may be required as needed. Please see the campus-wide policy for additional information.

Why Join Us:

In the Undergraduate Medical Education (UME) Office within the University of Colorado School of Medicine, you will be part of a dynamic team committed to shaping the future of medical education. Our curriculum, known as "Trek," launched in 2021 and represents a groundbreaking approach that emphasizes curiosity, life-long learning, and a deep commitment to serving both the medical profession and society. The Trek curriculum was developed through a collaborative effort of nearly 600 faculty, staff, and students and is designed to prepare future physicians to thrive in a rapidly evolving healthcare landscape. Joining UME and more specifically the Office of Admissions means being at the forefront of medical education innovation, contributing to student success, and becoming part of a community dedicated to educating compassionate, skilled physicians. This is an exciting time to be a part of UME as we continue to evolve and enhance our programs to support the next generation of medical professionals.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

Medical: Multiple plan options

Dental: Multiple plan options

Additional Insurance: Disability, Life, Vision

Retirement 401(a) Plan: Employer contributes 10% of your gross pay

Paid Time Off: Accruals over the year

Vacation Days: 22/year (maximum accrual 352 hours)

Sick Days: 15/year (unlimited maximum accrual)

Holiday Days: 10/year

Tuition Benefit: Employees have access to this benefit on all CU campuses

ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Bachelor's in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, human services, and student affairs.

One (1) year of professional experience working in admissions, student services, higher education administration, or a related field.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

Experience handling and maintaining confidential student records in compliance with institutional and federal guidelines (e.g., FERPA).

At least one (1) year of professional experience in admissions, recruitment, or student services within a higher education setting.

At least one (1) year of experience supporting medical, graduate, or professional-level students in an academic or administrative capacity.

Experience in data management and reporting using software applications or student information systems (e.g., CUSIS, Slate, Banner, or similar platforms).

Knowledge, Skills and Abilities:

Strong written and verbal communication skills, with the ability to interact professionally with diverse stakeholders.

Proven ability to manage multiple priorities and deadlines with attention to detail and accuracy.

Strong judgement and decision-making skills

Ability to solve problems, determine solutions, and communicate effectively

Knowledge of technical software systems and ability to learn new software

Ability to extrapolate data from various sources and present data

Ability to develop cooperation and teamwork while participating in a group, as well as work toward solutions, which generally benefit all involved parties

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort learning new databases or systems.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jenn Smith, JENN.SMITH@CUANSCHUTZ.EDU

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by (2 weeks from posting date). Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $38,458-$48,919

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu .

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References Job Category
: Academic Services Primary Location
: Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20038 - SOM-DEAN EO UME Schedule
: Full-time Posting Date
: Oct 16, 2025 Unposting Date
: Ongoing Posting Contact Name: Jenn Smith Posting Contact Email: JENN.SMITH@CUANSCHUTZ.EDU Position Number: 00841140

To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=38037&lang=en